At Ananya one of the most common questions we receive from couples revolves around the timing and design process of their wedding stationery. There’s no right or wrong, and the details will depend upon what makes the most sense for the kind of event you’re hosting – but having a clear timeline can make the process smoother and more enjoyable. Whether you’re planning a grand destination wedding or an intimate celebration, here’s a guide to help you plan your wedding stationery – including both physical and digital options – in 2025.
As Soon as You’re Engaged
Start researching stationers whose style you love – it’s never too early to reach out to them to let them know you would like to work with them, so they can start scheduling you in and give you plenty of time to work with you, especially if you would like bespoke wedding stationery. Couples often start their wedding journey with engagement announcements, which can now include stylish digital stationery options, sent via email or WhatsApp. Some couples like to share a lovely photo of the proposal.
As Soon as You Have A Date and Venue
This is the perfect time to order your save the dates - and you can give as much or as little information as you like. Whether you opt for traditional printed cards or digital save-the-dates, include key details like the date and location. If your celebration spans multiple days or involves travel, let your guests know early so they can plan accordingly. For destination weddings, sending these 12 months in advance is ideal.
Pro Tip: Add your wedding website URL to your save-the-dates for easy updates and details.
6 Months Before the Wedding
Start discussing your invitation design with your stationer, particularly if you’re looking for something bespoke or that requires more specialist printing techniques and finishing touches, such as wax seals or calligraphy. Having an idea of your style of décor, dress, colour palette, and flowers, is a great help when deciding on your stationery suite, as it can be a lovely way of setting the tone. Physical and digital samples can help you make informed choices.
When placing the final order, it’s always a good idea to order extra (at Ananya, we advise 10%) to account for last-minute invites, personal keepsakes, and any mistakes during addressing and assembly.
2-4 Months Before the Wedding
It’s time to finalise your on-the-day stationery. Menus, place cards, table numbers, and signage should align with the look and feel of your overall design. You won’t be able to place the order until you have the final guest list and menu, but this is a good time to brainstorm the design. Digital options can also be integrated here, such as QR codes linking to digital menus or seating plans.
2-3 Months Before the Wedding
This is a typical timescale for posting invitations out, but again, this will depend on what is right for you. Whether printed or digital, aim for this window to give guests ample time to RSVP. If you’re having a destination wedding or you have a larger guest list, and you’re thinking of doing ‘waves’ (that is, waiting for some RSVPs to come in before inviting another group) then do try to give yourself a little bit more breathing room. At this stage, include all important details like accommodation, dress code, and timings.
1 Month Before the Wedding
Typically, your RSVPs would be due by this point, which means you should have a final list of who is attending and their dietary requirements (which means menus can be confirmed, too). You should also have a good idea of what your ceremony structure will be at this stage. This information should be passed on to your stationer as soon as you have it, so they can finalise the on-the-day stationery order. Many couples also order their thank you cards at the same time, so they have them ready for when gifts start arriving, or for when they return from honeymoon.
2 Weeks Before the Wedding
One of the elements of the on-the-day that is ordered latest is the seating plan, as this can often be amended quite last minute! Work closely with your stationer to ensure it’s ready in time, whether it’s printed or displayed digitally at your venue.
1-3 Months After the Wedding
Don’t forget to express your gratitude with thank you cards, which should be sent within 3 months of the wedding, thanking them for their attendance and gifts. Including your favourite photo of the day, or any you’ve received from your photographer at this stage, can be a thoughtful touch.
Ready to start?
We hope this guideline has been helpful in planning your wedding stationery. If you’re looking for elegant, personalised, and culturally inclusive stationery that reflects your unique love story – whether physical or digital – get in touch. We’d be delighted to bring your vision to life!